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In today’s fast-paced business world, efficient inventory management is crucial for success. Cloud-based solutions offer a modern approach to streamlining your inventory control processes, saving you time and resources while boosting productivity.

This blog post explores the world of cloud-based inventory management software and how it can revolutionize the way you run your business operations.

Key Takeaways

  • Cloud-based inventory management allows businesses to efficiently manage their stock levels across multiple locations through online platforms, providing real-time visibility and tracking.

  • Embracing cloud-based inventory management can unlock advantages such as real-time inventory tracking, centralized data access, mobile inventory management, integration with other software solutions, and forecasting and analytics tools.

  • Top cloud-based inventory management software includes Orderhive, TradeGecko, QuickBooks Commerce, Fishbowl Inventory, SkuVault, and Zoho Inventory. These systems provide features such as automated processes for order fulfillment and shipping management, warehouse management capabilities, and barcode scanning for automatic updates.

  • Utilizing cloud-based inventory management improves operational efficiency while saving time and resources in the long run.

Understanding cloud-based inventory management

Cloud-based inventory management is a powerful and innovative way to manage inventory across multiple locations, providing real-time visibility into inventory levels and tracking.

Definition Of Cloud-Based Inventory Management

Cloud-based inventory management is a digital solution enabling businesses to efficiently manage, organize, and track their stock levels through online platforms.

This system eliminates the need for physical storage devices or manual record-keeping by storing data on remote servers.

For example, let’s consider a business owner operating several retail stores nationwide. With cloud-based inventory management software, they can monitor stock levels at each store and quickly make informed decisions regarding reordering products or transferring items between locations to meet demand.

Benefits Of Cloud-Based Inventory Management

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Embracing cloud-based inventory management can unlock several advantages for businesses of all sizes. One key benefit is real-time inventory tracking, which provides up-to-date and accurate data on product quantities across multiple locations.

It enables better decision-making regarding purchasing, production planning, and avoiding stockouts or excess inventory.

Another crucial advantage of utilizing cloud-based inventory management software is the ability to centralize your inventory data in one accessible location, making it easier for team members from various departments (such as sales, customer service, and procurement) to collaborate effectively.

Barcode scanning capabilities further streamline operations by reducing human error during data entry. At the same time, mobile devices and apps ensure staff can manage stock levels even when working remotely or on the go.

How Cloud-Based Inventory Management Works

Cloud-based inventory management operates by storing all your inventory data on remote servers accessible from any device with an Internet connection. This approach eliminates the need for in-house server equipment and allows easy access to real-time information about your stock levels, product movement, and sales history.

One significant advantage of cloud-based systems is their ability to integrate with other software solutions seamlessly. For example, when a customer places an order through your eCommerce platform, the cloud-based inventory management system receives that information automatically and updates stock levels accordingly.

In essence, cloud-based inventory management streamlines various aspects of managing inventory by centralizing data storage and providing real-time insights into relevant metrics such as sales performance or low-stock alerts.

Top Cloud-Based Inventory Management Software

Several inventory management software options are available in the cloud, including Orderhive, TradeGecko, QuickBooks Commerce, Fishbowl Inventory, SkuVault, and Zoho Inventory.


Orderhive Reviews 2023: Details, Pricing, & Features | G2

Orderhive is a cloud-based inventory and warehouse management software that allows businesses to manage their inventory across multiple locations. With Orderhive, companies can have real-time visibility of their inventory levels and movements, streamline their warehouse operations, and automate several processes, such as order fulfillment and shipping management.

The platform also offers integrations with popular e-commerce platforms such as Shopify, Amazon, and eBay, allowing small businesses to easily manage all their sales channels from one central location.

Additionally, Orderhive provides detailed reporting features enabling users to generate custom reports based on inventory data or sales history for better decision-making.


TradeGecko is a cloud-based inventory management system that offers real-time inventory tracking, accurate reporting, and control. Its platform enables businesses to manage their inventory processes across various sales channels from multiple locations.

TradeGecko provides powerful features such as warehouse management, supplier management, order management, and production planning.

One of the standout features of TradeGecko is its multi-channel order management capabilities that allow businesses to fulfill orders from different sales channels in one place quickly.

It also has an automated alerts feature that sends notifications about low stock levels or upcoming delivery dates so you can stay on top of your inventory replenishment needs.

QuickBooks Commerce

QuickBooks Commerce | CRM & eCommerce for QuickBooks Commerce

QuickBooks Commerce is a cloud-based inventory management system ideal for small to medium-sized e-commerce businesses. It integrates with QuickBooks accounting software, making it easy to keep track of all your e-commerce businesses’ sales and expenses from one place.

With QuickBooks Commerce, you can manage multiple locations and sales channels, including e-commerce platforms like Shopify and WooCommerce.

One of the key features of QuickBooks Commerce is its forecasting, inventory visibility, and analytics tools. These enable you to make data-driven inventory planning, purchasing, and production decisions.

You can create custom reports on everything from stock levels to sales history, giving you a clear picture of your business performance.

Fishbowl Inventory

Fishbowl Inventory Reviews 2023: Details, Pricing, & Features | G2

Fishbowl Inventory is a robust cloud-based inventory management system designed to streamline inventory processes and improve efficiency. With Fishbowl, businesses can easily track their stock levels across multiple locations in real-time and manage their entire inventory from one centralized software platform.

What differentiates Fishbowl from other inventory management systems is its ability to integrate with third-party logistics providers, shipping carriers, and accounting tools like QuickBooks Enterprise.

Businesses can maintain accurate data on all operations without juggling multiple software solutions.


SkuVault on Zoey | Cloud-Based Inventory And Warehouse Management

SkuVault is another cloud-based inventory management system that streamlines your business processes. It offers various features such as real-time tracking and management of your inventory, barcode scanning, automatic updates, and integration with e-commerce platforms like Amazon and eBay.

One unique feature of SkuVault is its efficient demand forecasting capability which analyzes sales history data to predict future demand accurately. It enables businesses to make data-driven decisions on when to order new stocks or fulfill customer orders efficiently.

Zoho Inventory


Zoho Inventory is a cloud-based inventory management software with powerful features for small businesses. With Zoho Inventory, you can track your orders across multiple sales channels and manage your inventory levels in real time.

The software enables you to create purchase orders and automate alerts when stock levels are low.

Zoho and Inventory software also integrates with accounting tools like QuickBooks, making it easy to maintain accurate financial records. Additionally, the software provides various reporting tools and features that allow business owners to make data-driven decisions about their operations.

Features Of Cloud-Based Inventory Management Systems

Cloud-based inventory management systems have numerous features that streamline your business operations, including real-time inventory tracking, mobile inventory management, integration with e-commerce platforms and other software, forecasting and analytics tools, barcode scanning for automatic updates, and centralized data access.

Real-Time Inventory Tracking And Management

One of the most significant benefits of cloud-based inventory management systems is that they provide real-time tracking and management of your inventory levels. With this feature, you can accurately monitor your stock levels anytime.

It means you can quickly identify when you’re running low on a product and need to reorder before it’s out of stock.

For example, suppose you operate an e-commerce business that sells apparel through various online marketplaces like Amazon, eBay, and Etsy. In that case, real-time inventory tracking ensures that your products remain visible on each platform by avoiding overselling due to inaccurate data synchronization.

Centralized Inventory Data Access

Centralized inventory data access is one of the critical features of cloud-based inventory management systems. All the data related to your inventory, including stock levels, sales orders, and purchase orders, are stored in a centralized location accessible from anywhere with an internet connection.

For instance, if you have an e-commerce business with multiple sales channels like Amazon and Shopify, a cloud-based inventory and order management system will centrally manage all your order details and automatically update your stock levels across these platforms in real time.

With this feature, you can make informed decisions about allocating stock across different warehouse locations based on actual sales history in each channel.

Mobile Inventory Management

One of the critical features of cloud-based inventory management systems is mobile inventory management. This functionality allows you to access and manage your inventory data anywhere using your smartphone or tablet.

This feature allows business owners to keep tabs on their inventory levels in real-time, regardless of where or what they’re doing.

For example, imagine you own a clothing store with an online shop and several physical storefronts. With mobile inventory management, you can quickly check whether a specific dress is in-stock at any location before promising it to an online customer or making the trip to retrieve it from another storefront.

Plus, if one location suddenly sells out of something hot (like a popular jacket), you can instantly update all other locations’ inventories so customers stay put when shopping elsewhere.

Integration With E-commerce Platforms And Other Software

Cloud-based inventory management systems offer seamless integration with e-commerce platforms and other software, making it easier for businesses to manage inventory levels across multiple sales channels.

Moreover, integrating with accounting software such as QuickBooks Enterprise can help streamline business operations by enabling you to create purchase and sales orders from within the system.

It eliminates manual data entry and increases accuracy while freeing time for other essential tasks.

Forecasting And Analytics Tools

Cloud-based inventory management systems offer robust forecasting and analytics tools that allow businesses to make data-driven decisions. These features can provide insights into customer behaviors, sales trends, and inventory levels, enabling companies to optimize their operations.

Forecasting tools help businesses predict future demand based on historical data, sales trends, seasonal fluctuations, market conditions, or other variables with greater accuracy.

It ensures the right products are stocked at the correct time, preventing overstocking or understocking. The predictive capabilities of these tools enable smoother supply chain operations and quicker response times when unforeseen issues arise.

In addition to forecasting capabilities, software typically includes reporting features allowing users to easily create custom reports using their chosen graphical representations for better visualization and decision-making purposes.

Barcode Scanning And Automatic Updates

Barcode scanning and automatic updates are critical for using cloud-based software-based barcode inventory management and systems. These tools allow you to scan barcodes to update inventory levels in real-time quickly.

For instance, when a product arrives at your warehouse or store, you can use a barcode scanner to record its arrival and update your database automatically. The system also sends alerts for low stock levels, allowing you to reorder products before they run out.

Overall, barcode scanning and automatic updates improve accuracy and efficiency while streamlining inventory processes for businesses of all sizes.

How Cloud-Based Inventory Management Can Benefit Your Business

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Cloud-based inventory management solutions bring many benefits to businesses, including improved efficiency and accuracy, enhanced collaboration and accessibility, cost-effectiveness, scalability for business growth, more accurate sales forecasting, and better customer satisfaction.

Improved Efficiency And Accuracy

Cloud-based inventory management systems can significantly improve the efficiency and accuracy of your business operations. With real-time inventory control, one-time tracking, automated alerts, and centralized data access, you can easily manage your entire inventory in one place without manually updating spreadsheets or software.

For instance, when an order is placed on one of your sales channels like Amazon or Etsy, the cloud-based system updates the inventory levels automatically across all other sales channels in real time.

It eliminates overselling and stockouts while ensuring customers receive their orders on time.

Enhanced Collaboration And Accessibility

Cloud-based inventory management systems offer enhanced collaboration and accessibility features that allow multiple users to access the same inventory data from different locations.

It means that employees at different branches or warehouses can work together to manage inventory levels, create sales orders, create purchase orders, and fulfill them without delays or communication gaps.

For instance, a clothing company with retail stores across different cities can use a cloud-based inventory system to manage its stock levels. The store managers will have real-time visibility of all the data related to their respective stores’ inventories. In contrast, the headquarters will have centralized access to all the stores’ capacity planning and production planning inventories.

Cost-Effective Solution

Cloud-based cloud inventory management software is a cost-effective solution that can save your business time and money. Implementing this software ensures you are paying for something other than hardware, maintenance, or upgrades, significantly reducing overhead costs.

Moreover, improved efficiency in managing inventory processes such as tracking stock levels, maintaining optimum production planning, and creating purchase orders automatically from sales orders to suppliers leads to savings on redundant expenses resulting from overstocking or understocking.

Scalability And Business Growth

One key advantage of cloud-based inventory management software is its ability to scale alongside your business. As your operations expand and you begin managing more products across multiple locations, a robust inventory management software can help you maintain control and keep track of all the data points that matter.

Perhaps even more importantly, a reliable cloud-based inventory software provider will be able to accommodate changes in your needs as they arise. For example, suppose you decide to expand into new markets or start working with third-party logistics providers down the line. In that case, your cloud inventory management software platform should be capable of handling these transitions without disrupting your workflows or compromising security.

Accurate Sales Forecasting

Accurate sales forecasting is a critical component of successful inventory management. With cloud-based inventory management systems, businesses have access to detailed data analytics and forecasting tools that can help them make more informed decisions about their sales and operations.

By analyzing past sales trends, seasonality, customer behavior, and other factors, business owners can better predict future product demand and adjust their inventory levels accordingly.

It allows them to maintain inventory and avoid stockouts or overstocking situations that can hurt profitability or lead to unsatisfied customers.

Enhanced Customer Satisfaction

Cloud-based inventory management systems have an impactful effect on enhancing customer satisfaction in various ways. Firstly, since the software ensures that your inventory levels are always up-to-date and accurate, it helps eliminate stockouts or overstocking cases, which can frustrate customers.

It means customers can trust you to provide them with what they need when they want it without any delays or excuses.

Moreover, real-time inventory stock tracking across different locations means you never run out of products in your stock locations in one place while having too much stock in another.

It results in seamless experiences for your online shoppers as they get their orders fulfilled quickly with just a few clicks since all product quantities are available online; there’s no back-and-forth communication about availability requirements between product managers and sales channels necessary anymore.

How To Choose The Right Cloud-Based Inventory Management System

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Choosing the right one for your business needs is crucial to make the most out of your cloud-based inventory management system.

Define Your Needs And Requirements

Defining your needs and requirements for inventory cloud-first is essential to choose the right cloud-based inventory management system for your business. Here are some considerations:

1. Determine the size of your inventory and the number of inventory locations you have.

2. Identify which types of inventory data you need to track, such as product details, stock levels, and sales history.

3. Evaluate your sales channels (e.g., online store, brick-and-mortar retail) and whether the software can support multiple channels.

4. Consider whether you need integration with other software solutions like accounting tools or third-party logistics providers.

5. Determine if mobile inventory management capabilities are necessary for your business operations.

6. Assess whether you need forecasting or analytics tools to keep inventory cloud to help maintain proper inventory levels.

7. Consider any specific features crucial to managing your inventory processes (e.g., barcode scanning for stock tracking).

8. Define how many users will need access to the software and evaluate pricing plans accordingly.

By clearly defining your needs and requirements upfront, you can ensure that you select a cloud-based inventory management system that meets your business needs and helps streamline operations efficiently.

Evaluate Features And Functionality

When choosing the right cloud-based inventory management system, evaluating each software provider’s key features and functionality is essential.

For example, Orderhive provides several powerful inventory management software features that enable businesses to manage their stock levels across multiple channels. Their integrated system allows for automated alerts whenever a product reaches its reorder point so you can replenish your stock before going out of stock.

Meanwhile, Zoho Inventory is known for its user-friendly interface, which makes managing complex processes such as supplier management and production planning easy to accomplish even without prior experience using an inventory management platform.

Consider Data Security And Privacy

When selecting a cloud-based inventory management system, you need to consider the security and privacy of your data. You will store sensitive business information such as sales, customer data, and financial records in the cloud.

Before settling on a cloud-based inventory management solution, thoroughly investigate its security features. Check if they offer encryption for your online transactions and if firewalls and other security measures protect their servers.

For example, TradeGecko offers two-factor authentication for added security when logging into accounts from new locations. They also use Secure Sockets Layer (SSL) standards to encrypt all communication between users’ browsers and the server.

Check Integration Capabilities

Before choosing a cloud-based inventory management system, checking whether the software has integration capabilities with your other business systems, such as accounting, e-commerce, or shipping platforms, is crucial.

Integration ensures that all the data flows seamlessly between different applications without manual intervention, reducing errors and saving time.

For instance, if you run an e-commerce business on Shopify and want to track your inventory levels in real-time across multiple locations while managing orders and shipments from one central location, you need a robust inventory and order management platform that integrates seamlessly with Shopify.

Not only will this automation improve efficiency by eliminating duplicate data entry, but it will also enable sales forecasting based on historical data analysis.

Evaluate Pricing And Support

When selecting a cloud-based inventory management system, it’s essential to consider the pricing and support offered by the software provider. Pricing structures vary significantly between providers, so evaluating which pricing model best suits your business needs is crucial.

In addition to evaluating price points, you should also consider what level of customer service and technical support is provided. Look for software providers that offer clear communication channels, such as phone support or online chat features, in case you need assistance with any issues arising from using the platform.

Checking reviews from current users can give valuable insight into how responsive and helpful a particular provider is when resolving problems promptly.


In conclusion, cloud-based inventory management can streamline your business operations.

Not only does cloud-based inventory management offer real-time control over your stock levels and orders, but it also provides centralized access to all the data you need to make informed decisions about your business performance.

So if you’re looking for a cost-effective solution to help your business grow, look no further than cloud-based inventory management software.

For more on this topic, see Build Your Own Mobile App for Free: A Step-by-Step Guide

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